Best Campaign Management Software
Last updated: 2026
Campaign management software helps GMs organise session notes, NPCs, locations, and storylines in one place. The best tools grow with a campaign without requiring a computer science degree to maintain.
Our picks
Generous free tier, flexible entity system, and collaborative editing make it the best all-round free campaign manager.
Most complete feature set on a free tier — rivals paid tools for basic campaign management.
The simplest path to a shareable campaign wiki that players can browse without setup overhead.
Comparison: all 5 tools
| # | Tool | Pricing | Free tier | Platforms | Best for |
|---|---|---|---|---|---|
| 1 | Free tier | Web | Dedicated worldbuilders and campaign GMs who want a permanent, deeply-linked lore repository. | ||
| 2 | Free tier | Web | GMs with complex homebrew settings who need a relationship-aware wiki without paying a subscription. | ||
| 3 | From $6/mo | Web | Writers and GMs who want a fast, clean, collaborative wiki without the complexity of World Anvil. | ||
| 4 | Free tier | Web | GMs who want a shareable, player-friendly campaign website with minimal setup. | ||
| 5 | Free tier | Win, Mac, Web | Writers and GMs who want structured, template-guided lore building with the option to pay per feature. |
In-depth reviews
World Anvil
Comprehensive worldbuilding platform with campaign wiki and player portals
World Anvil is a structured worldbuilding platform that provides templates for articles, maps, timelines, and genealogies, all linked together in a browsable world wiki. GMs can run campaigns directly on the platform, share secrets with specific players, and build interactive portals for their groups. It supports a wide range of RPG systems with character sheets and campaign journals.
Best for
Dedicated worldbuilders and campaign GMs who want a permanent, deeply-linked lore repository.
Pros
- Most feature-complete worldbuilding platform available
- Player portals make sharing lore easy and controlled
- Templates guide consistent, well-structured lore writing
Cons
- Interface is complex and has a steep learning curve
- Free tier is quite limited — advanced features require a subscription
- Can feel over-engineered for simple one-shot campaigns
Kanka is a browser-based campaign manager and worldbuilding tool that organises campaigns around linked entities — characters, locations, journals, organisations, and more. Its relationship mapping and attribute systems make it well-suited for complex political and lore-heavy settings. A generous free tier supports most campaign-management needs, with a subscription unlocking visual theming and advanced features.
Best for
GMs with complex homebrew settings who need a relationship-aware wiki without paying a subscription.
Pros
- Generous free tier covers most campaign needs
- Flexible entity system fits any genre or setting
- Collaborative editing for the whole group
Cons
- Interface can feel cluttered when campaigns grow large
- No built-in dice rolling or VTT features
- Learning curve for the entity/attribute system
LegendKeeper
Clean, collaborative wiki and map tool for campaigns and worldbuilding
LegendKeeper is a modern wiki-style campaign manager that combines rich text articles with interactive maps and a clean block-based editor. It emphasises real-time collaboration, allowing multiple writers to work in the same wiki simultaneously. Its minimal design and fast interface make it popular with writers and GMs who find World Anvil's structure overwhelming.
Best for
Writers and GMs who want a fast, clean, collaborative wiki without the complexity of World Anvil.
Pros
- Fastest and most pleasant writing experience of wiki-style tools
- Real-time collaboration works reliably
- Clean UI with no feature overwhelm
Cons
- No free tier — requires paid subscription after trial
- Fewer structured templates than World Anvil
- Smaller community and fewer integrations
Campaign wiki and player-facing adventure log for any TTRPG
Obsidian Portal is one of the oldest campaign management platforms, offering a public or private campaign wiki, an adventure log, character sheets, and a forum for players. Its focus on player-facing presentation — shareable campaign pages that look polished without technical knowledge — sets it apart from more GM-centric tools.
Best for
GMs who want a shareable, player-friendly campaign website with minimal setup.
Pros
- Polished player-facing campaign pages out of the box
- Free tier is usable for ongoing campaigns
- Long history — stable, established platform
Cons
- Dated UI compared to newer tools like Kanka or LegendKeeper
- Limited relationship or entity-linking features
- Development pace is slower than competitors
Campfire (formerly Campfire Pro) is a desktop and browser-based worldbuilding application designed for novelists and game masters who need structured, template-driven lore organisation. It organises worlds using modules — characters, magic systems, timelines, maps — each with guided templates. The modular pricing model means you only pay for the modules you need.
Best for
Writers and GMs who want structured, template-guided lore building with the option to pay per feature.
Pros
- Guided templates reduce blank-page paralysis
- Modular pricing — pay only for what you use
- Desktop app works offline
Cons
- Module cost can add up to match a full subscription elsewhere
- Not designed for campaign management — GM tools are limited
- Smaller community than World Anvil
How we evaluate
Our methodology →- 1. Note and session organisation tools
- 2. NPC and location tracking
- 3. Player sharing and portals
- 4. Search and interlinking
- 5. Free tier value
Frequently asked questions
What's the best free campaign manager?
Kanka offers the most complete feature set on its free tier — entity relationships, journals, maps, and collaborative editing without a subscription.
Is World Anvil worth paying for?
World Anvil's paid tiers unlock meaningful features (private worlds, custom CSS, more storage). If the free tier feels restrictive, the Journeyman plan at $7/mo is reasonable for active worldbuilders.